Time zone converter and meeting planner: how to schedule across time zones

Converter or planner: which one you need

Say you manage a team from New York and need to meet with colleagues in London, Bangalore and San Francisco. Two questions come up. First, “what is 10 AM my time for them?” That is a job for a time zone converter. Second, “when can all four of us meet during working hours?” That is a job for a meeting planner.

MeetETA has both, free and with no sign-in. Start with the converter for a single time, and switch to the planner as soon as more than two people are involved.

Step 1: Convert a single time

Open the time zone converter and type the time the way you would say it, for example “10am New York to London”, “3pm PT Thursday” or “9am EST next Tuesday”. You get the result in your own time and in the other cities, each with its own date.

Daylight saving is worked out for the date you choose. That matters for US teams: New York is on EDT (UTC−4) for most of the year and EST (UTC−5) in winter, and many people write EST all year anyway. If you type EST on a summer date, MeetETA shows a short note saying it used EDT, so you are not an hour off.

Watch the weeks around clock changes, too. The US and Europe switch on different dates, so in 2026 New York and London are 4 hours apart instead of 5 from March 8 to March 29 and from October 25 to November 1.

Step 2: Plan a meeting across several time zones

Converting one time at a time gets slow with four cities. The meeting planner does the comparison for you:

1. Add the cities. Type London, Bangalore and San Francisco into “Who’s in the meeting?”. Your own city is already there.
2. Check working hours. Everyone starts at 9 AM to 5 PM. Tap a person’s hours chip to change it, for example if your Bangalore colleague is happy to join until 9 PM.
3. Pick the meeting length and day. Choose 30 minutes or longer, and today, tomorrow or a specific date.
4. Read the best time. The planner suggests the best shared window, shown in your time with each person’s local time underneath. Drag the bar to preview other times.

With New York, London, Bangalore and San Francisco there is often no slot inside everyone’s 9 to 5. When that happens, the planner prompts you to edit hours right there, so you can decide who stretches their day instead of guessing.

Step 3: Send the time so nobody gets it wrong

• Share this time. Send a link instead of typing out four time zones. Each person who opens it sees the meeting in their own local time.
• Add to calendar. From the shared link, anyone can add the meeting to Google Calendar, or download an .ics file for Apple Calendar or Outlook.
• Copy as text. Paste a plain summary with every city’s time into email or chat.

Let clients book a time themselves

If people outside your team need time with you, a booking page saves the back and forth. MeetETA Pro adds a single-host booking page: visitors see your open slots in their own time zone, can change the zone if needed, and pick a time that works for you.

Convert times right inside Gmail

Meeting times often arrive by email as “3 PM GMT” or “10am PT Thursday”. With MeetETA for Chrome, select the time on any page, Gmail included, and a small card shows it in your time zone.

Common questions